18.1 Access to Official Employee File

Members shall have the right to examine their official employee file maintained in Human Resources at any time during regular office hours in company with a Human Resources employee. The member may be accompanied by an Association member of their own choosing. Members may add to the file a response to any document contained therein.

All documents placed on official employee files are available to be viewed by the members, the designated Association member and Human Resources only.

18.2 Adverse Documents

Any letter of expectation placed on a member’s official employee file will be removed after two (2) years unless it has been used to address further performance matters resulting in a subsequent letter(s) of expectation and/or a disciplinary letter(s) placed on file. The two (2) year period may be extended for the equivalent duration a member is on a leave of absence for greater than one (1) month.